VICE PRESIDENT FOR PUBLIC RELATIONS

The Vice President for Public Relations has supervisory responsibility for advertising, publicity, the printing of programs, posters and leaflets, outreach to community groups and the keeping of historical records. The Vice President for Public Relations reports to the President.                                                                                  

Reporting to the Vice President for Public Relations are the following:

Publicity Chairperson:

Takes care of publicizing and advertising concerts, audition periods, and special events of the Society.

Art Chairperson:

Takes care of design of the brochure, flyers, and other publicity materials for the Society.

Desk Top Publisher

Prepares material and final copy as needed by the Board.

Mailings Chairperson:

Takes care of preparation and posting of bulk mailings for the Society.

Program Chairperson:

Takes care of assembling and producing concert programs for the Society.

Community Liaison:

Takes care of developing and implementing affirmative action plans for the Society.

Archivist:

Takes care of organization and maintenance of historical records for the Society.

DEADLINES    DUTIES

Following Election

Finalize roster of committee chairs and officers who report to you. Advise President. Notify General Manager for Board roster.

June                 Participate in a transitional board meeting to discuss position with predecessor, review job description and annual report.

July                  Meet with Publicity Chair to develop seasonal publicity campaign and coordinate coverage of publicity tasks.

Attend meetings for the development and production of the brochure.

Review with Community Liaison the season's affirmative action plan.

With General Manager and Vice President for Fundraising, plan special publicity efforts for middle concert.

One month before each concert/event

Insure the distribution of posters/flyers to members.  Arrange for poster coverage in neighborhoods.

On-going                      Review work of committees under your responsibility. Provide or secure help if any chairperson cannot get a task done on time. Assist Publicity Chairperson with special outreach, free ads etc.

Propose any new suggestions for publicity to the Board for approval.

Report at Board meetings about what your chairpeople are doing to accomplish their jobs, if they cannot be there themselves.

Keep a record of expenses. Forward bills, clearly marked as to source, to Treasurer for payment.

Insure that all documents of your work and those reporting to you are retained. If these are not needed for current job responsibility, forward to Archivist.

Report any in-kind gifts to General Manager.

Attend Board meetings.

May                  Prepare annual report, revise job description if necessary, and discuss position with successor at transitional board meeting.