TICKET CHAIRPERSON

The Ticket Chairperson is responsible for the printing and distribution of tickets for the concerts and collection of payment for advance ticket sales.  The Ticket Chair reports to the Vice President for Concerts.

DEADLINES DUTIES

June                             Participate in a transitional board meeting to discuss position with predecessor, review job description and annual report.

September                     Confirm dates, prices, titles and locations of concerts.

Meet with Desk Top Publisher re ticket design. Purchase stock, a different color for subscription/complimentary, senior/student, and regular tickets. The tickets are duplicated and cut, currently at Quartet. Amounts are: 200 per concert S/S, 200 regular and 100 subscribers, and 50 complimentary. 

Four weeks before each concert

Have tickets available at every rehearsal for sale to members before rehearsals and during intermissions. Members pay for the tickets at the time they receive them. They sign a sheet indicating their name, the number and kind of tickets purchased and the total amount. This information is copied into the ledger. Members may order tickets in advance to be picked up and paid for at a later date.

Three weeks before each concert

Mail program notes to subscribers.

Each concert day           Give unsold tickets to door Box Office Manager. Remind him/her to deposit all stubs in box marked "At Door Sales". All other stubs go in the "Advanced Sales" box.

After the concert collect all stubs and count them. Categorize them as follows:

Subscription: Regular        S/S

In Advance:      Regular        S/S

At The Door:    Regular        S/S

Complimentary

Report attendance figures by category to President and General Manager. Report total number in audience to VP for Concerts. Report total ticket sales by price and category.

Ongoing                        Mail season tickets or single tickets as mail and/or phone orders come in. Maintain record of subscribers and mail and phone orders. Give this information to Membership Chair to update database.

Mail the appropriate letter (season ticket or single ticket) along with the tickets.

Attend Board meetings

May                              Prepare Annual Report, revise job description if necessary, and discuss position with successor at transitional board meeting.