SECRETARY

The Secretary is responsible for taking and distributing minutes of Board and general membership meetings. The Secretary reports to the President.

DEADLINES DUTIES

June     Participate in a transitional board meeting to discuss position with predecessor, review job description and annual report.

1½ weeks before each Board meeting

Call all elected officers reminding them of date, time, place of the next Board meeting. Have Vice Presidents call their committee chairs. Inform President in advance of any Board members who cannot attend.

At each Board

Take minutes. (Notify President ahead of time if you can't be meeting there.)

Collect a copy of any materials and reports submitted by Board members to be included in file of minutes.

As soon as possible after board meeting

Duplicate and distribute minutes to all Board members, General Manager and Music Director (not copies of all attachments).

Attach Treasurer's report and any materials distributed at the meeting to minutes for any absent board members.

At each general meeting

Take minutes of meeting. Duplicate and forward copies to the board.

May      Collect original minutes, with attachments, to include in annual report. (The Secretary's minutes will be submitted by the President to the Archivist.)

Prepare annual report, revise job description if necessary, and  discuss position with successor at transitional board meeting.