NORTH SHORE CHORAL SOCIETY

PRESIDENT

The President assists the Music Director, provides direction for the work of the Society and of its General Manager, monitors functioning of all officers, provides leadership and information to members, conducts all meetings of the Society and its Board, and represents the Society as required. The President fulfills the responsibilities of the position with the advice and approval of the Board of Directors.

DEADLINES                            DUTIES

Following Election

Meet with Music Director to establish priorities for the season and of your term of office.

Secure rosters of chairpersons and officers from Vice Presidents.

Insure that all positions are filled.

ASAP          Confirm concert program, dates, and rehearsal schedule.

June           Participate in a transitional board meeting to discuss position with predecessor, review job description and annual report.

Present non‑elected officers.

Meet with each Vice President to review work of the season.

Confirm with Newsletter Editor the frequency of editions for the season.

Confirm meeting place for monthly board meetings (currently St. John's Lutheran Church in Wilmette).

July            Present any additional non‑elected officers to the Board of Directors for approval.

Confirm material for summer newsletter.

With Treasurer, General Manager, and Director prepare revised budget for Board approval.

Meet with the Music Director, Publicity, General Manager, Art and Desk Top Publisher Chairs on the development of the brochure.

With the Community Liaison and General Manager develop the Affirmative Action plan for the season.

Check with the Vice President for Operations on arrangements for registration of new members and beginning of rehearsal season.

August      Coordinate with Vice President for Fundraising and General Manager grant applications and fund‑raising efforts for the year.

Check with Patrons chair on the drafting of the patrons letter. Assist as needed.

Insure that concert taping arrangements are established for the season and will be confirmed for each concert (currently done by Anthony Green).

Confirm all preparations for the opening of the season.

At every rehearsal

Present announcements, securing information from Vice Presidents and chairmen. Provide leadership and information to members.

Promote work of the Society. Be aware of morale of the group.

Monthly     Schedule and conduct all board meetings. Prepare an agenda for each meeting including input from Vice Presidents, Music Director, and General Manager.

At Board meetings

Confirm all necessary arrangements for concerts, one month before each concert.

November

Work with Treasurer, Music Director and General Manager on the preliminary budget for next year, which is needed for the Evanston Arts Council Grant application.

December                             Insure that the proposed budget and program for the following season are presented to the Board of Directors.

February   Select a Nominating Committee. Secure the Board of Directors' approval.

April           Confirm the hiring and salaries of the Music Director, Accompanist, and        General Manager for the next season.

Ongoing   Consult with and assist Music Director as requested.

Supervise the work of the General Manager. Regularly meet and discuss current and anticipated projects of the General Manager.

Share information, communications to the Society. Insure delegation of work to appropriate officers.

Monitor the functioning of elected and non‑elected officers.

With Vice Presidents periodically review work of the Society.

With Vice Presidents, insure new appointments in the event of            resignations.

Provide assistance, yourself or others, to insure the work of the            Society is completed.

Insure that the Board of Directors twice yearly presents a budget          and financial report to the members.

Conduct all general membership meetings of the Society.

Serve as representative of the Society as needed, e.g. at benefit          concerts)

Write acknowledgments and thanks to those providing special services to the Society.

Report any in‑kind gifts to the General Manager.

Insure that all documents of your work are retained. If not needed for current job responsibility, forward to Archivist.

3‑5 weeks before last concert

Conduct the annual business meeting of the Society and election of new officers.

May            Evaluate the General Manager and present evaluation to Board of Directors.

Insure the hiring of an auditor to audit the accounts of the Society.

Make arrangements for the transitional Board meeting.

Request of all Board members an annual report, providing an outline of information to be included.

Prepare President's annual report, revise job description, and discuss position with successor at the transitional Board meeting.