PATRONS CHAIRPERSON

The Patrons Chairperson takes care of the annual appeal for contributions from individuals and businesses.  The Patrons Chair reports to the Vice President for Fundraising.

DEADLINES                DUTIES

June                             Participate in a transitional board meeting to discuss position  with predecessor, review job description and annual report.

August                          Compose, print (with current board members listed at left), and reproduce a letter soliciting contributions from prospective patrons.  The President and Patrons Chair may send a joint letter.

The patrons mailing should include:

                                    Those who have donated within the last few years,

                                    Names solicited from chorus members each year,

                                    Former members.

September Mail out patrons letters by first class mail.

Compose a separate letter to NSCS members and distribute at rehearsals to save postage.

Keep track of expenses incurred and bill Treasurer for same.

4 weeks before each concert

Give Program Chair the list of patrons (divided into categories) before the printing deadline.

6‑8 weeks before 2nd and 3rd concert

Solicit additional names for a second and third patrons appeal.

On‑going                      Keep accurate records of all contributions received, response made, tickets sent, etc. Send prompt thank‑you letters to all patrons.

Review patron mailing list, deleting those people who have not responded for five years. Notify Computer Services of any changes.

Attend Board meetings.

May                              Prepare annual report, revise job description if necessary, and discuss position with successor at transitional board meeting.