GENERAL MANAGER
The General Manager is a paid staff position responsible for the following:
• Assistance to the Music Director and President
• Writing of grant applications
• Development of funding sources
• Management of Society communications
• Co‑ordination of work of Board Members
• Communication with other musical organizations
The duties listed below may to a large extent be done by the volunteer board members, and the General Manager need only insure their accomplishment in a timely manner.
The General Manager reports to the President.
DEADLINES DUTIES
Following Election
Get roster of committee chairs/officers from VP's. Generate board list for July board meeting.
June Participate in a transitional board meeting to discuss position with predecessor, review job description and annual report.
Confirm with hall the rehearsal arrangements including dates and time of rehearsals, and rates of rental. Arrange for piano tuning.
June 30
EAC Final Report due. Get extension, because they want audited figures, and our audit isn't ready until August.
July Enter all dates for auditions, concerts, fundraising events (e.g. Dominick/Jewel days), etc. into computer calendar, and issue a general calendar for each board member.
Determine with President the progress of brochure development.
Consult with President, Treasurer, and Music Director and get revised budget for the year. Make at least 10 copies for grant use.
August
Coordinate with VP Fundraising and President on all grant applications for the year.
Do EAC final report when we get audited figures and new budget.
1 month prior to audition period
Arrange both with Music Director and rehearsal hall for space/piano for auditions, confirming dates, times, and location. Arrange to have someone at auditions to provide information.
On‑going Advise rehearsal facility of any schedule changes. If rehearsal facility has schedule conflict on a regular rehearsal night, make alternative rehearsal arrangements and notify members.
Secure bills for rental of rehearsal space. Forward to Treasurer.
September
Get value of free print advertising from Cyrus, Baxter, Pioneer Press for in‑kind figures.
September 30
IAC Final Report due.
October
Get minority member count 3 weeks after rehearsals begin for each concert. Keep record of numbers for grant writing purpose.
Coordinate subscription operations if ticket chair does not wish to.
Get list of advertisers/addresses and give to membership chair for mailing list.
November
Work with Treasurer/President/Music Director on preliminary budget for following fiscal year.
Begin work on Evanston Arts Council grant.
December 15
Evanston Arts Council grant is due with an affirmative action plan.
February
Request from Treasurer copy of Annual Report to Secretary of State for IAC grant proposal due March 15.
Begin work on Illinois Arts Council Grant.
March 15
Illinois Arts Council Grant due.
Month before each concert
Get concert flyers for use in proposals.
2 weeks before concert
Send complimentary tickets and program notes to St. Luke's, St. John's, Unitarian Church. Also to Mayor, State Legislators. Send letter to EAC, IAC, and any other granting organization offering to hold tickets for them at the door.
After each concert
Get from House Mgr. audience count, minority attendees, etc. Keep record for grants. We can use EAC "Organizational Profile" form, and give it to House Mgr. before each concert.
Ongoing
• Research possibilities for government, foundation and corporate grant proposals. Write for guidelines. Consult with President, VP Fundraising and Music Director on purposes and priorities for government and foundation grants. Present abstract of specific grant possibilities to board for approval. Write grant applications.
• Follow up on any grant report or correspondence required after acceptance.
• Inform Publicity chair of necessary grant acknowledgements for posters, programs, etc.
• Answer telephone inquiries re: society, auditions, etc.
• Collect mail and forward to appropriate board members.
• Receive bills and forward, as approved, to Treasurer for payment.
• Provide computer‑generated correspondence.
• Provide secretarial and clerical support for President.
• Collect In‑kind donation information from VP's.
• Get Matching gifts figures from Treasurer.
• Attend Board Meetings.
• Attend appropriate meetings of EAC, IAC.
• Serve as delegate to Chicago Music Alliance. Communicate with other musical organizations as appropriate.
May
Prepare annual report, revise job description if necessary, and discuss position with successor at transitional board meeting.