ARCHIVIST

The Archivist takes care of the organization and maintenance of historical records for the Society. The Archivist reports to the Vice President for Public Relations.

DEADLINES    DUTIES

June     Participate in a transitional board meeting to discuss position with predecessor, review job description and annual report.

On‑going           Each officer of the Society will retain whatever material he or she feels is necessary in the pursuance of his/her duties. When any such material outlives its immediate usefulness, it will be passed on to the Archivist who will incorporate it into the Archives.

The Archives Collection is organized primarily along strictly chronological lines, with material for each season gathered together, and material relevant to each concert separated within that season.

Store the material in large envelopes, each one clearly labeled by date or time‑range.

Inventory the contents of each envelope fully in an accompanying notebook, to save wear and tear on the collection.

You must guarantee safe storage of the archives during your tenure in office.        Thus, do not store the collection in your basement if it is subject to flooding, or in your attic if it houses squirrels etc.

You may, from time to time, be asked to write up a brief note about some past activity of the Society.

May      Prepare annual report, revise job description if necessary, and discuss position with successor at transitional board meeting.